Mamaroneck Public Library Exhibition Policy

The Mamaroneck Public Library District seeks to provide an opportunity for artists to exhibit their works to the community. Local artists are encouraged to exhibit. All exhibitions will be free and open to the public. Exhibits will be publicized by the Exhibitor and the Library. All press releases will require approval from the Library.

The Exhibitor understands that the Library's gallery is open to the public during Library hours and, sometimes, after hours. The gallery is not always attended by staff.

The Exhibitor understands that by approving his application, the Mamaroneck Public Library District is granting a license to the Exhibitor to show his works at his sole risk and expense. The Library accepts no responsibility for works stolen, defaced or in any way damaged and represents that there are no security measures in place to safeguard the Exhibitor's works.

The Exhibitor agrees to hold the Library, its Board of Trustees and its Staff harmless from any claim for losses and/or damages arising out of the display and exhibition by the Exhibitor and shall defend, indemnify and hold the Library, its Board of Trustees and its Staff harmless from any claim made by any person arising out of the setting up, exhibit of and dismantling of the exhibit.

It is specifically understood and agreed that all costs and expenses in connection with the exhibit are the responsibility of and will be borne by the exhibitor, and that the Library will be named as additional insured in a policy or policies of insurance obtained or maintained to cover losses to or in connection with the exhibit.

A resume of the artist's background accompanied by photographs of work must be submitted to the program coordinator for review prior to placement on the exhibit schedule.

Exhibits are scheduled for a period of three weeks. Dates allotted for exhibits must be strictly observed. The Library cannot store or assume responsibility for artwork for later pick up.

Responsibility for hanging the exhibit is the exhibitor's. All artwork to be exhibited must be framed and/or wired so that it can hang from gallery rods. Use of nails, tacks or tape is not permitted. The Library will supply hanging equipment but not provide technical or clerical assistance, porter service, storage space or special furnishings. No labels or signs of any kind may be affixed to walls or doors without permission.

The cost for an exhibition is $150, for a 3 week period, Saturday to Saturday. The fee must be paid at least 3 weeks prior to exhibit opening. Time to hang the exhibit and take it down will be allocated. A price list for artwork may be displayed with the artist providing contact information.

Display card/business card - may be made available by artist. The exhibitor is responsible for preparation and distribution of news releases. Copies of news releases must be sent to the Library's Program Coordinator forapprova before submission to a publication. The Library will provide addresses of local news sources along with a sample of a press release that promotes exhibits.

A flyer is subject to approval by the Program Coordinator. If provided by the exhibitor, the library will post the flyer in the library and send copies to neighboring libraries.

The Program Coordinator must approve any PR, postcards, press release, etc.

To be supplied by the exhibitor for personal record, if applicable.

Receptions are held on the first Saturday of an exhibit from 2 to 4pm. The Library provides kitchen facilities, tables and chairs. All food, cloths, paper good, glasses, etc. are the responsibility of the exhibitor. The exhibitor is responsible for leaving the kitchen clean with trash bagged for removal. Serving alcohol (white wine only) is subject to prior approval. Openings may run from 2 to 4pm. so premises may be vacated by 4:30pm. Thank you.

Linda Bhandari, Program Coordinator
Mamaroneck Public Library
136 Prospect Ave.
Mamaroneck, New York 10543
914-698-1250, ext. 7