Meeting Room

The library has two meeting rooms that can be rented for events or meetings. The Community Room and the Program Room have seating capacities of 80 and 49 people respectively. Audio visual equipment is available. Arrangements to use the rooms can be made with Linda Bhandari at 914-698-1250, ex. 7.

Application for Use

The Mamaroneck Public Library regards the availability and use of its Meeting Rooms as an integral part of its service to the community. Priority for use is given in the following order, with Mamaroneck residents taking precedence:

• Library activities.
• Activities jointly sponsored by the Library with other organizations.
• The Friends of the Mamaroneck Public Library.
• Mamaroneck non-profit organizations engaged in activities consistent with the Library's mission to help community residents meet their educational, personal, recreational and professional needs.
• Village of Mamaroneck boards and commissions.
• Non-profit organizations outside Mamaroneck engaged in activities consistent with the Library's mission.
• For-profit organizations engaged in activities consistent with the Library's mission.
• Private social events.

The following Meeting Rooms are available for use on approval of written application:

• Community Room — with attached kitchen (80 people seated; maximum 149)
• Multipurpose Room (24 people seated; maximum 47)
• Conference Rooms (6-8 people)

All Meeting Rooms are available for use when the Library is open. Library hours are as follows:

Activities must conclude 15 minutes before the Library's scheduled closing, unless prior written approval has been granted. Requests for use of the Meeting Rooms outside regular hours will be reviewed on an individual basis. A staff member or other designated Library representative must be on the premises during any meeting when the Library is normally closed.

• The Library reserves the right to impose limitations on the frequency of use of the Meeting Rooms by an organization. In general, rooms may not be reserved for regular meetings (i.e. weekly, monthly, etc.).
• Religious organizations are eligible to schedule meetings, but they may not hold worship or instructional services at the Library.
• Admission fees are not to be charged by any group using the Meeting Rooms, except that not-for-profit organizations may solicit voluntary donations to defray program expenses.
• Meeting Rooms may not be used for fund-raising activities, except those sponsored by the Library or Friends of the Library or other not-for-profit organizations which result in a direct benefit to the Library. Otherwise, Meeting Rooms are not available for commercial purposes, i.e. no items may be sold.

Application forms are available on the Library's website or may be obtained from Library staff. Applications will be processed in order of their receipt. Every applicant will designate the individual responsible for supervision of the use of the Meeting Room. The applicant and its designee will be responsible for any damage done to the premises, its furnishings or equipment, and for any additional cleaning required afterwards.

• All Meeting Rooms are available at no charge to the Friends of the Library, to Village of Mamaroneck boards and commissions, and for open public hearings sponsored by elected officials.
• If food is being served, a $50 deposit is required. It will be refunded after the event if there has been no damage to the premises.
• Use of any Meeting Room by any organization outside regular Library hours will require a payment of $50.00 per hour (or part thereof) to reimburse the Library for staff time, in addition to any other applicable fees.
• All fees are to be paid in advance by check to the “Mamaroneck Public Library” no later than three weeks prior to event.

Any person, group or organization sponsoring use of a Meeting Room must assume financial liability for any damage incurred during its use.

The Mamaroneck Public Library District, its employees and Trustees, assume no responsibility whatever for personal injury or damage to personal property in connection with a program; and the organization agrees that the Library District is expressly released and discharged from any and all liability for negligence or tort causing any loss, injury or damage to persons or property which may be sustained during or by reason of a program held on the Library's premises; and the person, group or organization agrees to indemnify the Library District and hold it harmless against all loss, including attorney's fees.

• Reservations for use of Meeting Rooms are accepted up to three months in advance.
• Authors and performers who are invited or permitted to appear at the Library and wish to sell books, tapes, compact disks or other materials may do so, subject to prior permission of the Library Director, provided they have agreed beforehand upon a specified percentage of all sale proceeds to be donated to the Library.
• Use of the Library's audio-visual equipment by outside groups is permitted with advance approval.
• Refreshments are allowed for scheduled events in the Community Room and Multipurpose Room with advance approval. Alcoholic beverages—limited to beer and white wine—may be served at the discretion of the Library Director.
• Smoking is not permitted anywhere in the Library or on Library grounds.
• The fact that a group is permitted to use a Meeting Room does not in any way constitute an endorsement of the group's policies or beliefs by the Library.
• Program publicity is the applicant's responsibility. Non-Library groups and individuals are not to use the Library's address and phone number as their own. Advance approval by the Program Coordinator or Library Director is required for any publicity or any items that will be distributed at a meeting at which the public is in attendance.
• For meetings of minors, applicant must agree to have an authorized adult representative in attendance who shall supervise all persons upon the premises to ensure that the event is conducted in a safe and orderly manner and that no one engages in unlawful or improper conduct. Library Director reserves the right to waive this requirement.
• Rooms must be left neat and in good order, with all trash bagged for removal. The applicant is liable for any damage done to the premises, its furnishings or equipment.
• In case of emergency building closure, the program will be cancelled and the applicant will be offered the opportunity to reschedule or to have room fees refunded.
• The Library Director is authorized to determine the appropriate use of the Meeting Rooms. In case of denial of use, appeal may be made in writing to the Library Board of Trustees. The decision of the Board of Trustees will be final.
• The Board of Trustees reserves the right to cancel or suspend any meeting held by a group or organization that violates the rules and regulations, or for any other reason.

Mamaroneck Public Library recognizes the benefit to the students and parents of the community for tutoring to be allowed within the Library. The following procedures are intended to provide a balance between the use of the Library by tutors and their clients, and the use of the Library by other members of the community. In order for the Library to assure that tutoring within the Library is in line with the Library's service to the community, either the tutor, or the client, or both, must be a resident of Mamaroneck.

Paid tutors must be registered Mamaroneck Public Library card holders. To use a Study Room for tutoring, they must pay a $100 fee, in advance, each calendar quarter of the year (or portion thereof) during which they will be tutoring within the Library.

Volunteer tutors who are providing an unpaid service need not pay any fee. Either the tutor or the client must be a registered Mamaroneck Public Library card holder.

Tutors are expected to restrict their use of space to an acceptable minimum and to observe all Library regulations. Library staff will enforce these procedures as necessary and may implement additional steps to assure that tutoring does not interfere with the use of the Library by others.